Applying for an exchange traineeship at UCT Prague involves several steps. UCT Prague, also known as the University of Chemistry and Technology, Prague, is a natural centre of first-rate study and research in the area of chemistry in the Czech republic and is one of the country's largest educational and research institutions focused on technical chemistry, chemical and biochemical technologies, material and chemical engineering, food chemistry, and environmental studies. Below is a detailed guide on how to apply for an exchange study at UCT Prague.
Following the steps for applying for a study traineeship at UCT Prague is crucial for a successful registration. It is essential to read the below instruction; any problems or concerns should be discussed with the Department of International Relations: incoming@vscht.cz
There are three steps in applying for a traineeship at UCT Prague:
- Contacting the Department of International Relations UCT Prague
- Finding a supervisor
- Submitting application documents
- download the UCT Prague Traineeship checklist >
Only students who fulfill all 3 steps will be accepted for a traineeship.
Contacting the Department of International Relations UCT Prague
If you are interested in applying for the study internship at UCT Prague, contact the Department of International Relations UCT Prague via this e-mail: incoming@vscht.cz
It is also possible to send us a nomination. The nominations for traineeships shall be sent by the sending institution email to: incoming@vscht.cz
Requests for traineeships are accepted during the whole academic year.
Type of exchange programmes
You can apply for various programmes that support study traineeship at your university. For inspiration, you can check our overview of exchange programmes.
Each programmes has its own rules for applying and for financing. For example, Erasmus+ traineeship has a minimum length of 2 months.
Please note:
- Your primary source for applying for exchange programmes should be your university.
- UCT Prague is NOT providing any financial payment or insurance to trainees during their traineeship, therefore It is the student´s responsibility to fund their stay in the Czech republic and provide us with a confirmation of the health and liability insurance.
Finding a supervisor
You can find below links to our faculties’ websites together with contact information for faculty Erasmus+ Coordinators. On the websites, you can find information about the faculty’s departments and their current research. After you will choose a faculty and topic for your research, please contact the faculty’s coordinator, who can help you find a suitable supervisor.
In your e-mail to the faculty coordinator or potential supervisor, there is space to introduce yourself and present your experiences and background. Please state how long traineeship you would like to take, describe what area you are interested in, etc. The following attachments should be included:
- CV
- Transcript of records
- Motivational letter for the specific laboratory/research topic
After you will have a supervisor, the Department of International Relations (incoming@vscht.cz) should receive a written confirmation from him/her (by e-mail), that you are accepted for a traineeship and at which dates.
For those who would be interested in the project or internship in the Faculty of Environmental Technology, we suggest checking the offer from the Department of Water Technology and Environmental Engineering - their infosheet provides you with all the necessary information for the application process - the task description, literature, requirements, etc.
- To find out more and apply, send your CV and cover letter to Ing. Vojtěch Kouba, Ph.D.: kouba.vojta@gmail.com.
ERASMUS+ Faculty Coordinators
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prof. Dr. Ing. Karel Bouzek |
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Doc. Ing. David Kubička, Ph.D. MBA. |
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Ing. Monika Tomaniová, Ph.D. |
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Ing. Pavel Hrnčiřík, Ph.D |
Application Procedure
After your nomination/confirmation from UCT supervisor, the Department of International Relations will send you an informative e-mail explaining how to start the registration process for traineeship exchange at UCT Prague.
All completed, scanned, and mailed/uploaded application materials must be sent to incoming@vscht.cz. To be successfully accepted to study at UCT Prague, students must follow the deadlines below:
Note: It is highly recommended to begin the application process as soon as possible. The Non-EU students need to ensure they have enough time to complete our application process and start the visa process.
Information regarding the visa process can be found here:
- short-term (Schengen) visa ⇒you are staying under 90 days
- long-term visa ⇒ you are staying more than 90 days in the Czech republic
UCT Prague no longer accepts original paper forms, as scans and electronically signed copies are sufficient. The application process requires gathering various documents. Here is the application documents checklist:
1) Student Application Form
The form is used for registration in the university's internal system; therefore, it is necessary to obtain your personal data. The Student Application Form is online, and you will get the link when we receive the official nomination from your university. Please ensure that you fill in the data accurately - for example, your first and last name must be filled in and identical according to your passport/ID card, and the format of your date of birth should be dd/mm/yyyy.
2) Learning Agreement for Traineeship
The Learning Agreement for Traineeship is a formal document designed to outline the details and objectives of an international student's traineeship experience. It serves as a mutual agreement between the student, the home university (or sending institution), and the host university (or receiving institution), and potentially the receiving organization's supervisor. The purpose of this agreement is to ensure clarity, transparency, and accountability throughout the traineeship period.
What you need to watch out for (click for details)
- Fill in your personal and university details correctly. Then fill in the name of our university in the Receiving Institution section, you can leave the faculty section blank, but then it is necessary to add Erasmus Code: CZ PRAHA01, university address: Technická 5, Prague 6 - Dejvice, contact person as follows: Adéla Habartová, International Relations Coordinator, Adela.Habartova@vscht.cz ; the same goes for your UCT supervisor.
- In Table A, you must fill in together with your UCT supervisor your traineeship plan at UCT Prague.
- In Table C, all the section should be crossed with answer NO as UCT Prague do not provide any financial suppport or insurance.
Duration and Timing
The start and end dates of the traineeship must be clearly defined. This ensures that both the student and UCT Prague are on the same page regarding the duration of the experience. Inform yourself with your uniersity about your responsibilitis and the minimum lengths for your traineeship. For example, with Erasmus programme tryinee must stay abroad minimum 60 days to have a valid agreement and obtain full scholarship!
Download Learning Agreement
- Erasmus Learning Agreement for Traineeship >
- Learning Agreement for Traineeship - other programmes >
3) Proof of English Language Skills
UCT Prague requires that you have a good command of English to study successfully here, and you will need to provide us with proof of your English language skills.
Non-Native English Speakers: The minimum requirement is level B1, preferably B2 and above, according to the Common European Framework of Reference for Languages. Recognised Certificates that UCT Prague accept are:
- Cambridge ESOL: minimum PET/FCE
- TOEFL iBT: minimum score 80
- IELTS: minimum band score 5.0
Except the Cambridge ESOL, we only accept certificates for up to 3 years. Other Acceptable Formats (if you do not have any internationally-recognised certificate):
- Online Linguistic Support Certificate
- Certificate issued by a language center in the sending institution (accepted only if it confirms the minimum language skills level B1-B2)
- Certificate issued by a language school (accepted only if it confirms the minimum language skills level B1-B2)
- > Confirmation of language knowledge confirmed by a language center or a language school in case the student does not have any of the official documents mentioned above
Native English Speakers: Students whose mother tongue is English or who fully study in English at their home university are exempted from this obligation.
From Academic Year 2024/2025, we will accept only B2 English level.
4) Medical Assessment Form
Work in the laboratories involves direct contact with chemicals that might endanger the student's health and put other persons' health in danger. For this reason, the Medical Assessment of Fitness To Study at UCT Prague is requested. The exception is for students who will study only courses from the School of Business.
5) Transcript of Records
Providing the Transcript of Records for a study exchange is of utmost importance, as it serves as comprehensive and official documentation of your academic achievements in your university. PhD students will provide confirmation of their PhD studies.
7) Scan of your passport/ ID
Please provide us with your passport or ID card so that we can confirm your personal data. For Non-EU students who are studying in Europe, it is also essential to send their residence card as well.
8) Confirmation of Health insurance and Liability insurance
Trainees needs both a Confirmation of Health Insurance and Liability Insurance* for various reasons, as these forms of insurance provide important protection and coverage during their time abroad. A copy of your insurance will be requested by the Deparment of International Relations.
*Liability insurance provides coverage for any accidental damage or harm caused by the insured person to others or their property.
Learning Agreement, Confirmation of Language Knowledge, and Transcript of Records forms must be officially confirmed by the respective representatives.
Application Documents Submission
The application documents should be sent by email to incoming@vscht.cz ⇒ please send scans of signed documents in .pdf or picture format. If it is required by the sending institution, the original documents shall be first sent by e-mail, then hard copies shall be sent to:
b Address
University of Chemistry and Technology, Prague
Department of International Relations
Adéla Habartová
Technická 5
166 28 Prague 6
Czech Republic
The documents will be signed and sent back to your home institution’s postal address.
Note for Students from Non-EU Countries
You will receive a Letter of Acceptance in the Czech language from us, which you must submit as part of your application for a student visa. Since it may take up to 60 days to process your visa application from the first visit to the Embassy (for more information, please get in touch with the Czech embassy nearest you), application forms should be sent to UCT Prague at least one month before the application deadline.
UCT Prague can only issue a Letter of Acceptance after signing Learning Agreement.
Information regarding the visa process can be found here:
- short-term (Schengen) visa ⇒you are staying under 90 days
- long-term visa ⇒ you are staying more than 90 days in the Czech republic
Starting and finishing the traineeship
Once you are accepted for a traineeship, it is only possible to cancel the traineeship in exceptional cases (good reason should be provided, it has to be announced enough time in advance). This is because our laboratories are reserving the place for you (other applicants might be rejected, reservations for instruments are done, coworkers are registered for you etc.) which makes it very complicated for us to cancel the planned traineeships at the last minute.
Traineeships can start at any time during the academic year, based on the agreement between you and your UCT supervisor.
The trainees should visit the Department of International Relations after their arrival and before their departure (earliest 3 days before departure).
Before arrival (click for more info)
- read the Internal standard – Rules for the use of computers and Computer Network at the University of Chemistry and Technology, Prague >
- read the document Health and Safety at work >
- read the Personal Information policy - you will sign this upon your arrival >
Before your arrival, send an e-mail to IR Department and set a meeting. During your visit to the IR Department, you will be asked to sign the documents above. Also, you will receive a login and password, so you can use wi-fi at UCT Prague and log into the university e-mail as well.
Before departure (click for more info)
- Bring any confirmation/certificate of your departure to the IR Department to sign it.