What our office do for you before departure?
Feel free to consult with us at outgoing@vscht.cz any struggle you may encounter while communicating with the Host University.
Before-departure meeting is organised to share/repeat all important information. For dates see Schedule. For more information see presentation :-)
Financial Agreement together with Statutary Declaration is prepared for you to sign no later that 14 days before departure.
Now, please read carefully all instructions you need to follow...
1. Nomination
If your Host University has mutual agreement with UCT, nomination is done by UCT (our department) soon after you have been selected and your application has been accepted.
If not, you will be asked to start the application procedure on your own.
2. Application to the partner University
You will be addressed and instructed directly by the Host University how to submit an Application. Since this moment you are responsible for providing them with all necessary documents.
When succefully accepted by the Host University, you will receive either Letter of Acceptance or less formal confirmation via e-mail. Please note, that this procedure might take some time (months).
Finalize the Learning Agreement for Studies Before Mobility.
our suggestions
- Check with the Host University if all courses/subject you have chosen are up-to-date and possible to study.
- When ready, have this document signed by responsible person at UCT and the Host University.
- Do not forget to have subject garantors (eligible courses) at UCT signed as well.
3. Insurance
You are obliged to arrange travel insurance, covering both Health + Liability issues. Copy of your insurance contract must be filed at our office before departure.
4. Travel and accommodation
All travel arrangements including finding yourself accommodation is up to you. Financial support is fixed amount of money no matter how high your travel or accommodation expences are.
our suggestion
Contact the Host University International Department to find out all about the possibilities of provided accommodation, agree on the terms and confirm your arrival.
5. Financial support
Your scholarship funding will be provided in EUR. The received finnacial support differs from destination and length of the stay.
6. Financial Agreement
This document is prepared for you by our office no later than 14 days before departure . Contact outgoing@vscht.cz prior this date to arrange a meeting.
What to have ready before signature
Letter of Acceptance showing exact days of sour stay
Insurance (copy of agreement, travel card) proving you are insured for the whole stay
Learning Agreement Before Mobility signed by all stakeholders (you, vice-dean for study, vice-dean Erasmus coordinator, receiving institution, subject garants)