Before Departure (traineeship)

Departure information

Once your traineeship approaches the end, it is essential to notify the Department of International Relations and your supervisor about your planned departure date. This allows them to prepare any necessary paperwork or documentation related to your traineeship completion that your university requests. 

Prolongation of stay

Extending your traineeship at UCT Prague involves a series of steps and careful planning to ensure you can continue your traineeship.

Start considering the possibility of extending your traineeship well in advance. Check the regulations and policies of your home university and UCT Prague to understand if the extension is possible and the requirements. For an extension of your stay, contact the Department of International Relations: incoming@vscht.cz and your supervisor.

Note: If your exchange involves obtaining a student visa, you also need to extend your visa long-term visa to cover the additional period. For more information, check our webpage about visa here. In the case of a short-term visa, the extension would not be possible!

Moving Out

Follow the procedures for checking out of the dormitory or apartment. Inform the dormitory or landlord of your intention to leave and learn any specific checkout procedures they provide, which may include submitting a notice in advance: for example, you are asked to announce your departure date to our dormitories and Department of International Relations one month in advance.

It is very important to make sure you clean and organise your living space and ensure you have returned any keys or access cards. Please check that you paid your rent or other housing-related bills as well. Also, If you paid a security deposit, inquire about the process for receiving it back. Ensure you follow the steps to ensure a timely return of your deposit.

If you are leaving before the end of your lease agreement, inform your landlord or dormitory as early as possible. They might have specific procedures for early termination. If you want to prolong your stay at dormitories, this must be discussed in advance with the Department of International Relations and the Residence Hall.

  Tip: Before you leave, take photos of the cleaned and tidy living space as evidence of its condition. This can be useful in case there are disputes over cleanliness or damages.

Certificate of Attendance

The Certificate of Attendance is essential for trainees participating in the study mobility program. It officially confirms your participation in the program and confirms the exact day of your study stay at UCT Prague.

At most, three days before your departure, you can send us the Certificate of Attendance (i.e. Departure Confirmation), which you must present at your home university. If your university has its own form, please take the prefilled (!) form when you visit the Department of International Relations / send it via email to incoming@vscht.cz . If you can, fill in your name, in the section for signature, prefill the name of your coordinator: Adéla Habartová, position: International Relations Coordinator, etc. 

You can also use our form:  Download Certificate of Attendance.

The form may request a signature from your supervisor as well. In that case, give the document to your supervisor to confirm and send us a copy scan.

 It is important to inform the Department of International Relations about the EXACT date of your departure:

• The start date of the study period is the first day the student needs to be present at the host institution and not the date of arrival (the first day can also be the student accesses activities, for example, enrollment, welcoming events, language and intercultural courses organised by the host institution).
• The end date of the study period is the last day the student has been present at the host institution and not the date of departure ( the previous day can also be the student accessing activities, for example, the end of the exam period, courses or mandatory attendance period).

Project Evaluation

If you need a detailed confirmation of your traineeship, you can ask your supervisor to fill in the form Project Evaluation. The signed copy scan by your supervisor needs to be sent via email to incoming@vscht.cz

 Download Project Evaluation 

Submit Reports or Assessments

Some traineeship programs require trainees to submit reports, evaluations, or assessments at the end of their placement. Make sure you complete any necessary documentation as per the requirements of your traineeship program.

UCT Card

Remember to check the balance on your UCT Card, and if you still have funds available, remember to collect them at the respective office. The card can be returned to the Copy centre at UCT Prague.

Close your Bank Account

Close your bank account before leaving the Czech Republic sufficiently in advance before your departure. Contact your bank in person, over the phone, or through their online banking portal. Inform them of your intention to close your student bank account. Ask if any specific requirements or documents are needed for the closure process. Also, ensure all outstanding transactions, such as pending deposits or withdrawals, are completed before initiating the account closure.

ChemTK Library

Make sure that you have returned all library books, materials, and items that you've borrowed. Check your account to ensure that there are no pending checkouts. If you have any overdue items, return them as soon as possible. Libraries often charge fines for late returns, so it's best to clear them before closing your account.