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Obnovit | RAW

Immigration formalities non-EU

In this section, you will find information about formalities to be arranged before your arrival.

  • Invitation letter ◳ RAZITKO (jpg) → (ořez 215*215px)

In some cases you might need an Invitation letter (for visa purposes, for your school). Please contact your host person or the Mobility Coordinator at UCT Prague.

  • Valid passport
  • Finances

Please make sure that you have sufficient funds at your disposal after your arrival. Although it is not complicated to open a bank account in the Czech Republic (if you already don’t have an IBAN=International Bank Account Number), you will need to make some payments the first day of your arrival (e.g. taxi, deposit at the dormitory)

You should purchase a commercial health insurance (comprehensive), valid from the first day of your arrival until the end of your stay. In case that you are going to be employed by UCT Prague you will purchase the health insurance only for the first month of your stay in the Czech Republic. 

You should bring with you a filled and signed medical report form, as well as medical test results (requirements will be sent to you by the Mobility Coordinator). Please keep the payment receipt confirmation for reimbursement.

  • Fill-in the UCT registration form

Before your arrival, you will be asked to fill-in a registration form in the UCT Prague mobility system. The link will be sent to you by the Mobility Coordinator.

  • Accommodation

If you wish to stay at the Residence Halls of UCT Prague, the mobility coordinator will book a room for you where you can stay for up to 3 months. It is highly recommended to start looking for private accommodation during this period. We can provide you with links and useful information about renting an appartment in Prague or its surroundings .

Short-term stay (up to 90 days)

You will need a short-term visa (Schenghen visa). If you are an exempt from visa requirement, you can stay up to 3 months without a visa. The time delay for getting this type of visa should not exceed 1 month.

There is a 90/180 rule: the length of your stay should not exceed 90 days during any 180 days period. It is recommended to use the following calculator:

https://ec.europa.eu/assets/home/visa-calculator/calculator.htm?lang=

If you are a holder of a residence permit of one of the Schenghen countries, you can stay in the Czech Republic for up to 3 months without any visa.  You may not work based on this type of visa.

If you are a holder of a residence permit with the purpose of scientific research issued by another EU country (except Great Britain, Ireland and Denmark), you can stay and  work in the Czech Republic as a researcher up to 1 year without any visa, under the condition that the work contract in the first country will continue. You must as well provide a signed hosting agreement from UCT Prague, and intend to temporarily stay in the Czech Republic for more than 3 months. If you wish to ask for a residence permit with the purpose of scientific research in the Czech Republic later on, you are entitled to submit your application at the Ministry of Interior (OAMP office) in the Czech Republic with the condition that you plan to stay more than 1 year. The same conditions are valid for your family members. 

Long-term stay (more than 90 days)

1. Long-term residence permit with a purpose of scientific research

You will need a long-term visa or a residence permit. As a researcher, you will apply for a Long-term residence permit for the purpose of scientific research. The validity of this permit is a maximum of 2 years.

We recommend you start preparing documents for the visa application 3 - 4 months prior to your planned arrival. You will have to submit all requested documents to the Czech Embassy abroad before they start processing your application.

For your visa application, you will need:

(the Mobility Coordinator will send it to you), it must be submitted as an original copy which is signed by the Rector and yourself

(the Mobility Coordinator will send it to you), it must be submitted as an original copy,  which is signed by the Rector

(the Mobility Coordinator will send it to you), it must be submitted as an original copy, which is signed by the accommodation provider and yourself

  • Criminal record

(sometimes called the Extract from the Penal register record, Police clearance certificate or Certificate of good conduct). It must be provided from the country of your origin stated in your passport and from all countries you have lived in over the past 3 years for more than 6 months. Sometimes you can get this document at the Embassy but the conditions vary from country to country. The document must always be translated into Czech. For this purpose, you will need an official / certified translation. Some Czech Embassies require a higher verification of the document called an apostille or superlegalisation. If you have doubts about whether you need such kind of a verification, please contact the Mobility Coordinator. Please make sure that this document is not older than 180 days.

  • Travel document (passport)

shall not be older than 10 years, it must contain at least 2 free pages and its validity must be at least 1 year at the time of submission

  • 2 passport pictures

shuld be filled-out and printed in colour. Here are instructions on how to fill it in.

  • Medical report

upon request it is a document proving the fulfilment of conditions set out in the measure of the Ministry of Health on the prevention of the spread of infectious illnesses. More information in Coronavirus section.

You will have to pay visa and other consular fees which you will find on the web pages of a relevant Czech Embassy abroad.

Once you have your documents ready, you will make an appointment at the Czech Missions Abroad where you will file an application for a Long-term residence permit for the purpose of scientific research. If you are a holder of a residence permit in a different country, you can apply there as well.  As a researcher, you should get an appointment within 14 days and the processing of your visa application takes a maximum of 60 days.

After the approval, you will be contacted by the Embassy to collect your visa and  submit proof of a medical health insurance valid from the date of entry until the date you will be covered by the public health insurance in case you will be employed. At this moment you can start booking your flight.

After your arrival you will be in contact with your  Mobility Coordinator  who will book an appointment for you at the Ministry of Interior, where you will provide your biometric data and register your address. Usually it is done 3 days after your arrival. Your residence card will then be ready within 2 weeks. You will have a D/VR visa in your passport, which is a visa for the purpose of collecting  your long term residence permit. Based on this, you can be employed before having your residence card.

2. Long-term residence permit with a purpose of study:

If you are a student, you can ask for a long-term residence with a purpose of study. The validity of this permit is maximum 2 years.

This permit entitles you to work without any restrictions. You just need to verify if your health insurance is covered by your employer. In case you have a small contract (DPP, DPČ) and your salary is less than 10 000 CZK, you need to cover the health insurance yourself.

You will need to provide to the Immigration office:

  • Green application: needs to be printed out in colour, filled up in Czech language; in Nr. 15 write: STUDIUM
  • Passport – copy of the first page with your personal details and of all pages with any stamp or visa
  • Proof of study
  • Accommodation contract in Czech, original
  • 1 passport size picture (3.5 x 4.5 cm)
  • proof of funds
  • medical insurance - comprehensive health insurance for the whole period of your stay
  • KOLEK (revenue stamps) in the amount of 2 500 CZK - stick it to the green application form under point 33

 

PROOF OF FUNDS:

 There are 2 ways to prove that you have sufficient amount of money for the whole period of your stay

1. A bank account statement:

1 semester – 62 250 CZ

1 year – 92 130 CZK

2. A document proving your monthly income

In case you are employed, you need to provide a confirmation of your net salary.

You monthly income should be approximatelly:

9000 CZK in case you are living at the UCT dorms and

12 500 CZK in case you are living in a private appartment

These costs should cover the subsistence minimum for living ( 3860 CZK) plus the highest amount of normative housing costs (8 577 CZK) or housing costs you actually spend.

ATTENTION! A scholarship is NOT a proof of funds

 

MEDICAL INSURANCE:

1.  You should buy a commercial medical insurance for the whole period of your stay. You should choose the comprehensive option with the below provider:

PVZP https://www.pvzp.cz/en/

2. In case you are employed, the medical insurance is covered by your employer who will register you automatically with VZP company.

Attention! In case you have a DPP contract with salary less than 10 000 CZK or a DPČ contract less than 3500 CZK , your employer does not cover your medical insurance.

 

Family members from non-EU countries ◳ RODINA-sq (png) → (ořez 215*215px)

 

We will help you with obtaining visas for your family members as well.

The spouse/partner and children are entitled to file an application for a long-term residence permit for the purpose of family reunification (with a scientific researcher) = Sloučení rodiny s vědeckým výzkumníkem.

Other family members should file an application for a visa for the purpose of family.

Long-term residence permit for the purpose of family reunification :

The advantage of this type of permit is a shorter approval time limit (60 days).

The basic requirement for this type of permit is a marriage certificate for spouse/partner, a birth certificate for a child and a criminal record for both (as well as children above 15 years). Besides the certified translation into Czech, a higher verification such as an Apostille or superlegalisation might be required as well.

Once you all live in the Czech Republic and the time comes for the permits to be extended, we will again provide you with the documents needed for the application.

1. Documents for the Immigration office:

The supporting documents for the application shall not be older than 180 days except for the travel document, birth certificate, marriage certificate and the photograph of the foreign national if it corresponds to his / her actual appearance.

Spouse/partner:

  • Travel document (passport)

shall not be older than 10 years, it must contain at least 2 free pages and its validity must be at least 1 year at the time of submission

  • 2 photos

filled-out and printed in colours

  • Supporting documents proving

Family relationship :

marriage certificate, verified if needed, accommodation contract, photos etc., in case of partnership filled and signed a Sworn statement of partnership (Čestné prohlášení o partnerském vztahu), the Embassy will require a Czech version. More information about proving a partner relationship is to be found here.

Monthly family income:

(Potvrzení o zaměstnání a výši budoucího příjmu) – confirmation about your future employment and net salary income. It will be sent to you by your Mobility Coordinator.

Accommodation:

 the Mobility Coordinator will provide him/her with a confirmation about accommodation. In other cases will need to show an accommodation contract with the owner of an apartment.

 a declaration that the researcher will provide all necessary material and financial security during spouse’s/partner’s entire stay

  • Criminal record

(sometimes called the Extract from the Penal register record, Police clearance certificate or Certificate of good conduct). It must be provided from the country of his/her origin stated in his/her passport and from all countries he/she has lived in the past 3 years for more than 6 months. Sometimes it is possible to get this document at the Embassy but the conditions vary from country to country. The document must always be translated into Czech. For this purpose, he/she will need an official / certified translation. Some Czech Embassies require a higher verification of the document called apostille or superlegalisation

  • Fee  She/he will have to pay visa and other consular fees which can be found on the web pages of a relevant Czech Embassy abroad

Children:

  • Travel document (passport)

shall not be older than 10 years, it must contain at least 2 free pages and its validity must be at least 1 year at the time of submission

  • 2 photos

  • Supporting documents proving:

Family relationship:

 birth certificate, verified if needed

Monthly family income :

(Potvrzení o zaměstnání a výši budoucího příjmu) – confirmation about your future employment and net salary income. It will be sent to you by your UCT coordinator

Accommodation:

 the Mobility Coordinator will provide child´s parent with a confirmation about accommodation. In other cases, the applicant will need to show an accommodation contract with the owner of an apartment.

 a declaration that the parent will provide all necessary material and financial security during the child´s entire stay.

or consent of any other statutory representatives or guardians with the residence of a child in the Czech Republic. Parental consent or consent of any other statutory representative or guardian is not required, if it is the parent, statutory representative or guardian, who submitted the application for the child, or with whom the child resides with in the Czech Republic, or if the foreigner demonstrates, that he/she is unable to submit this agreement due to reasons beyond his/her control, or if the child resides in the Czech Republic pursuant to a long-term visa or a long-term residence permit for other purposes.

  • Criminal record :

(children above 15 years), sometimes called the Extract from the Penal register record, Police clearance certificate or Certificate of good conduct. It must be provided from the country of his/her origin stated in his/her passport and from all countries he/she has lived in the past 3 years for more than 6 months. Sometimes it’s possible to get this document at the Embassy but the conditions vary from country to country. The document must always be translated into Czech. For this purpose, you will need an official / certified translation. Some Czech Embassies require a higher verification of the document called apostille or superlegalisation.

  • Fee

you will have to pay visa and other consular fees which can be found on the web pages of a relevant Czech Embassy abroad.

2. Appointment at the Czech Embassy

After having collected all documents they have to make an appointment at the Czech Embassy to submit the application. If they are a holder of a residence permit in a different country, they can apply there as well.  As a family member of a researcher, they should get an appointment within 14 days and the processing of their visa application takes a maximum of 60 days.

After the visa approval, they will be contacted by the Embassy to pick-up their visa and to submit a proof of a medical health insurance valid for the whole period of their stay.

Please make sure to buy the health insurance only if the application has been approved!

After the arrival the UCT Mobility coordinator will book an appointment for them at the Ministry of the Interior where they will provide their biometric data and register their address. Usually it is done 3 days after the arrival. The residence card will be ready within 2 weeks. In their passport they will have a D/VR visa which is a Visa for the purpose of collecting the long term residence permit.

Residence permit issued by another EU country

If the researcher is a holder of a valid residence permit with the purpose of scientific research issued by another EU country (Except Great Britain, Ireland and Denmark), their family members, who are also holders of a valid residence permit issued by another EU country, can stay in the Czech Republic for up to 1 year without any visa. If they wish to ask for a residence permit with the purpose of family reunification in the Czech Republic later on, they are entitled to submit their application at the Ministry of Interior in the Czech Republic with the condition that they plan to stay for more than 1 year.

Updated: 6.8.2021 10:33, Author: Irena Mináriková

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Information provided by the Department of International Relations and the Department of R&D. Technical support by the Computing Centre.
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