What does our office do for you before departure?
Feel free to consult us at outgoing@vscht.cz about any struggle you may encounter while preparing for your Traineeship, but communication with the host institution is entirely up to you.
The before-departure meeting is organised to share/repeat all important information. For dates see Schedule. For more information see the presentation :-)
Financial Agreement together with Statutory Declaration is prepared for you to sign no later than 14 days before departure.
What documents do you need to finalize now?
1. Letter of Acceptance
After being selected for the interview, you will be instructed to communicate whit the host institution until you obtain a Letter of Acceptance or less formal confirmation via e-mail. Please take note, that you are responsible for providing them with all necessary documents.
2. Learning Agreement for Traineeship Before Mobility
When successfully accepted by the host institution, you must finalize the Learning Agreement for Traineeship Before Mobility to have it fully signed.
3. Insurance
You are obliged to arrange travel insurance, covering both Health + Liability issues. A copy of your insurance contract must be filed at our office before departure.
4. A1 Form
In case you have, next to your study, also a working agreement at UCT or elsewhere, please contact the HR department of your employer to arrange a request for an A1 form issued by the locally competent District Social Security Administration. Please be aware, that this procedure requires one month at minimum.
5. Financial Agreement
When having ready all the necessary documents stated above, please upload them + answer all questions here. Contact outgoing@vscht.cz to arrange a meeting in order to sign a Financial contract. All must be done no later than 14 days before your departure.
Your scholarship funding will be provided in EUR. In order not to lose a lot from money transfers - get yourself a EUR account. The received financial support varies by the destination and length of the stay.
What to have ready before signature
Letter of Acceptance showing the exact days of sour stay
Insurance (copy of agreement, travel card) proving you are insured for the whole stay
Learning Agreement Before Mobility signed by all stakeholders (you, vice-dean for study or supervisor, vice-dean Erasmus coordinator, receiving institution)
EUR account details (account number, bank, BIC/SWIFT, IBAN).
What do you have to do in the meantime?
6. Travel and accommodation
All travel arrangements including finding yourself accommodation are up to you. Financial support is a fixed amount of money no matter how high your travel or accommodation expenses are.
7. Green travel
Think about green travel and consider other means of transport than planes. More to be found here.
8. Inform the Dean's office
Never forget to inform your Dean's office about your intended travel plans and confirm your departure when you know the exact days of your stay abroad.
What is important to know and what do we recommend additionally?
9. Erasmus Student Charter
The important document you have to study before departure to find out about your rights and obligations.
10. OLS (Online Language Support)
This is not an obligatory thing to undergo (was before). Test of language proficiency is a newly VOLUNTARY test of your language skills, based on which you will gain access to numerous online language courses. The test and language courses are available here:
If you struggle with the login, please look here [Instruction on the access to the platform].